Memorial Park Association Seeks Database and Administrative Support Assistant

The Memorial Park Association is seeking a Database and Administrative Support Assistant.

The position will report to Executive Committee, require 10-15 hours per week, and will be a flexible part-time work schedule. Position will be based from your home office.

PURPOSE:  Contributing to the fulfillment of the mission of Memorial Park Association, a nonprofit organization by assisting with the implementation of fund development and communication activities and providing database management and administrative support.

Database Management and Maintenance

  • Organize, update, maintain, and enhance the donor database.
  • Scan/document gifts received, enter gifts/transactions into database, and prepare deposits.
  • Update/create letters and e-mail templates.
  • Update handbook, as necessary.
  • Create, schedule, and execute queries; produce reports; and export data from the donor database.
  • Help develop and implement strategies to use database more effectively and efficiently.
  • Assist Directors with the use of the database.

 

Administrative Support

  • Attend committee meetings and take minutes as needed.
  • Communicate meeting updates, and Call to Meeting notices along with committee reports.
  • Assist with the development and maintenance of communication and social networking efforts, including Facebook, or e-mails to volunteers, and calendars.

 

Special Events  

  • Assist with the planning and organizing of special events.
  • Assist with event registration, post-event acknowledgements and reporting, and event planning activities, as needed.
  • Provide regular, detailed updates on event progress (e.g. registrations, ticket sales, sponsorships, etc.)
  • Track data for post-event reporting.
  • Provide assistance at events, if necessary. 

 

Collateral Management and Communications

  • Coordinate and implement bulk mailings and mass communications.
  • Maintain materials, office supplies and collateral inventory. 

 

REQUIREMENTS:

  • Commitment to the Memorial Park Association and its mission and goals.
  • Previous work experience in an office environment.
  • Working knowledge of databases (preferably Bloomerang, or similar online platform).
  • Extensive knowledge of and proficiency with Microsoft Office applications, mail merge functions, queries, and reports.
  • Strong analytical, problem-solving, and organizational skills with demonstrated attention to detail.
  • Strong interpersonal and communication skills (both written and oral).
  • Ability to effectively interact and communicate with diversity of people and as a member of a team.
  • Proven ability to successfully handle multiple projects, meet critical deadlines, and work independently.

 

Please email cover letter and resume to:

info@memparkjax.org

Or mail to:
Memorial Park Association, Inc.
1650-302 Margaret Street #322
Jacksonville, Florida 32204-3869

About the Author
Michele Luthin is President of the Board of Directors. Most recently, Michele chaired the Development committee focusing on establishing MPA's endowment. She also served as the Communications and Marketing chair.