Memorial Park Association Seeks Database and Administrative Support Assistant

The Memorial Park Association is seeking a Database and Administrative Support Assistant.

The position will report to Executive Committee, require 10-15 hours per week, and will be a flexible part-time work schedule. Position will be based from your home office.

PURPOSE:  Contributing to the fulfillment of the mission of Memorial Park Association, a nonprofit organization by assisting with the implementation of fund development and communication activities and providing database management and administrative support.

Database Management and Maintenance

  • Organize, update, maintain, and enhance the donor database.
  • Scan/document gifts received, enter gifts/transactions into database, and prepare deposits.
  • Update/create letters and e-mail templates.
  • Update handbook, as necessary.
  • Create, schedule, and execute queries; produce reports; and export data from the donor database.
  • Help develop and implement strategies to use database more effectively and efficiently.
  • Assist Directors with the use of the database.

 

Administrative Support

  • Attend committee meetings and take minutes as needed.
  • Communicate meeting updates, and Call to Meeting notices along with committee reports.
  • Assist with the development and maintenance of communication and social networking efforts, including Facebook, or e-mails to volunteers, and calendars.

 

Special Events  

  • Assist with the planning and organizing of special events.
  • Assist with event registration, post-event acknowledgements and reporting, and event planning activities, as needed.
  • Provide regular, detailed updates on event progress (e.g. registrations, ticket sales, sponsorships, etc.)
  • Track data for post-event reporting.
  • Provide assistance at events, if necessary. 

 

Collateral Management and Communications

  • Coordinate and implement bulk mailings and mass communications.
  • Maintain materials, office supplies and collateral inventory. 

 

REQUIREMENTS:

  • Commitment to the Memorial Park Association and its mission and goals.
  • Previous work experience in an office environment.
  • Working knowledge of databases (preferably Bloomerang, or similar online platform).
  • Extensive knowledge of and proficiency with Microsoft Office applications, mail merge functions, queries, and reports.
  • Strong analytical, problem-solving, and organizational skills with demonstrated attention to detail.
  • Strong interpersonal and communication skills (both written and oral).
  • Ability to effectively interact and communicate with diversity of people and as a member of a team.
  • Proven ability to successfully handle multiple projects, meet critical deadlines, and work independently.

 

Please email cover letter and resume to:

info@memparkjax.org

Or mail to:
Memorial Park Association, Inc.
1650-302 Margaret Street #322
Jacksonville, Florida 32204-3869

About the Author
Michele Luthin, Board of Directors, VP - Communications & Marketing Committee Chair (2017-2018)

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